Education Resources Assistant in Irvine, Ayrshire, UK

Employer: North Ayrshire Council

Location: Irvine, Ayrshire, UK

Hours:

Salary: £16,205 - £17,703 per annum

Role ProfileRe-advertisement of NAY04041. Previous applicants need not re-apply as they will still be considered.ROLE DEFINITION

To provide an effective administrative service within Education & Youth Employment.

KEY TASKS AND RESPONSIBILITIES

Corporate Responsibilities

  • To undertake individual role in line with the Council’s Strategic Priorities and in compliance with the Council’s corporate policies and procedures.
  • To undertake any other reasonably required duties as instructed by Management or someone acting on their behalf, in addition to the role specific tasks & responsibilities detailed below.

Role Specific Tasks & Responsibilities

  • Carry out a range of administrative tasks to support the delivery of the service and achievement of key performance targets
  • Deliver a high quality, customer focussed administration service
  • Deal directly with routine queries from colleagues, customers and/or suppliers
  • Organise, arrange and minute routine business meetings as necessary
  • Ensure the accuracy and confidentiality of data maintained in relevant computerised and manual systems
  • Contribute to the development and delivery of processes to support the continuous improvement of administrative services and customer satisfaction levels
  • Adhere to relevant Council Policies and Procedures in carrying out duties  

ESSENTIAL / DESIRABLE CRITERIA

Essential

Desirable

Evidence

Education and Qualifications

  • HNC / SVQ Level 3 or equivalent qualification in a relevant discipline OR
  • Equivalent experience
  • HND or equivalent qualification in a relevant discipline
  • Application Form
  • Interview

Experience

  • Providing administrative support within a large organisation
  • Use of Microsoft Office packages
  • Use of computerised human resources, customer management and finance systems
  • Application Form
  • References
  • Interview

Specialist Knowledge

  • Application Form
  • Interview
  • Pre/Post-Interview Check (if appropriate)

Skills and Abilities

  • Customer focus
  • Ability to follow processes and instructions
  • Accurate data inputting skills
  • Ability to work to prioritise work and adhere to deadlines
  • Application Form
  • References
  • Interview

Other

  • Required to undertake a basic Disclosure Scotland check
  • Application Form
  • Interview
  • Pre/Post-Interview Check (if appropriate)

Staff Values & Behaviours

North Ayrshire Council uses behavioural based approach throughout the recruitment process. Our staff values of Focus, Passion & Inspiration will be explored for this vacancy.

Further information on how to complete behaviour based application form questions is available on the Council’s website.

Value

Behaviours

Focus.

We put our customers first

We understand the bigger picture

  • Provide excellent customer services
  • Meet and where possible exceed the expectations of internal and external customers.
  • Understand the performance levels and standards required within our own role and strive to achieve and where possible exceed these.
  • Know how the work we do fits into the overall performance of the Council.

Passion.

We take pride in the jobs we do

We are ambitious for our community

  • Take ownership of our own actions and performance.
  • Reflect on the work we do and consider how it could be improved.
  • Have a positive impact on the lives of our customers and their communities.
  • Push the boundaries to help our customers and communities realise their potential.

Inspiration.

We all look for better ways to deliver our services

We achieve the best results together

  • Find new ways to deliver improvements, efficiencies and value for money.
  • Embrace change with enthusiasm and creative ideas.
  • Work together and creatively produce the best outcomes for our customers and communities.
  • Plan all activities with the end goal in mind.
Additional Information

References

For your information if this post requires references you will be notified of further details if you are successful in gaining an interview. Not providing relevant references when requested may delay the outcome of the interview process.

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